§ 2-45. Executive, closed sessions.

Executive or closed sessions of the county board and of all committees and subcommittees of the board shall only be held in accordance with the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), as amended from time to time. Where permitted by the act, a meeting or a portion of a meeting may be closed upon a majority vote of members present, taken at a meeting open to the public for which notice had been given as required by law. The vote of each member on the question of holding a closed session and a citation to the specific reason for closing the meeting shall be recorded and entered into the minutes of the meeting. A verbatim record of all closed meetings in the form of an audio or video recording shall be made and maintained. Based upon the verbatim recording, minutes shall be created, for future disclosure as hereinafter described.

Such minutes shall include, but not be limited to:

(1)

The date, time and place of the meeting.

(2)

The members recorded as either present or absent.

(3)

A general description of all matters proposed, discussed or decided, and a record of any votes taken.

Minutes of meetings closed to the public shall be available only after the board determines that it is no longer necessary to protect the public interest by keeping them confidential. In order that the public may have access at the earliest practicable time to minutes of closed meetings, the clerk shall semiannually report to the board on confidential records maintained, including therein advice as to which minutes may then prudently be made available to the public.

Although a vote may be taken in closed session, if necessary, no final action may be taken at a closed meeting. Final action shall be preceded by a public recital of the nature of the matter being considered and other information that will inform the public of the business being conducted.

(Res. No. R2012-37, 5-16-12)